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▐█▄ █▌ ▄▀▀▄ ▀█ █▀ ▄█▄ ▐█▀█▄ █▌ █▀ ▀█ ▀▄ ▄▀ ▄▀ ▀▄ ▐█ ▀█▄ █▌ █ █ ▀▄ ▄▀ ▄█▄▄▄█▄ ▐█ ▀█▄█▌ █▄ ▄█ ▀▄ ▄▀ ▄█ █▄ ▐█ ▀█▌ ▀▀▄▄▀▀ ▀█▀ ▄█ █▄ Word Processing Program User's Manual Published by: Nova-1 Software Co. P.O. Box 7341 Bonney Lake, WA 98390 Copyright (c) 1990,1991 Omniverse Software Corp.(tm) All Rights Reserved This manual is Copyright (c) 1990, 1991 Omniverse Software Corporation(tm). Information in this manual is subject to change without notice and does not represent a commitment on the part of Nova-1 Software Co. The software described in this manual is covered by a license agreement. The software may be used only in accordance with the terms of that agreement. License Agreement and Limited Warranty The NOVA Word Processing Program is protected by United States Copyright Law and International Treaty provisions. All rights are reserved. Non-registered users of NOVA are licensed only to use the program on a trial basis for the sole purpose of determining whether or not it meets their requirements. All other use requires registration. You may not make any changes or modifications to the software, and you may not decompile, disassemble, or otherwise reverse engineer the software. Any other use of non-registered copies of NOVA by any person, business, corporation, government organization, or any other entity is strictly forbidden and is a violation of this license agreement. Registration permits a user a license to use NOVA on a single computer. All users are granted a limited license to copy NOVA Version 1.0 for the trial use of others, with the following additional conditions: NOVA must be distributed in unmodified, complete form, including this User's Manual and License Agreement. NOVA may not be distributed in conjunction with any other product, without written permission from Nova-1 Software Co. or Omniverse. No fee may be charged for distributing copies of NOVA, with the exception of companies approved by Nova-1 or Omniverse. Read the file VENDOR.DOC for more information regarding shareware distribution of NOVA. This software and documentation are provided with restricted rights. Use, duplication, or disclosure by the government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of The Rights in Technical Data and Computer Software clause at 252.227-7013. Contractor/manufacturer is Nova-1 Software Co., PO Box 7341, Bonney Lake, WA 98390. Limited Warranty Nova-1 makes no warranty of any kind, express or implied, including without limitation, any warranties of merchantability and/or fitness for a particular purpose. Nova-1 shall not be liable for any damages, whether direct, indirect, special or consequential arising from a failure of this program to operate in the manner desired by the user. Nova-1 shall not be liable for any damage to data or property which may be caused directly or indirectly by use of the program. IN NO EVENT WILL NOVA-1 BE LIABLE FOR ANY DAMAGES, INCLUDING ANY LOST PROFITS, LOST SAVINGS OR OTHER INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF YOUR USE OR INABILITY TO USE THE PROGRAM, OR FOR ANY CLAIM BY ANY OTHER PARTY. The License Agreement and Warranty shall be construed, interpreted and governed by the laws of the state of Washington. ASP Ombudsman ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to the ASP Ombudsman at P.O. Box 5786, Bellevue, WA 98006 or send a Compuserve message via easyplex to ASP Ombudsman 70007,3536. 5 ____________________________________________________________________ Table of Contents Introduction 9 Where to begin 9 Registering NOVA 9 Product support 10 1 Getting Started 11 What you need to run NOVA 12 Installing NOVA 12 Starting NOVA 14 Startup options 15 Saving documents 16 Quitting NOVA 17 2 Basic Training 18 Word processing 19 Scrolling 19 Cursor movement 19 Entering text 19 The backspace key 20 Insert and Overtype 20 Starting a new paragraph 20 3 Using NOVA 21 Using a mouse with NOVA 22 Moving the mouse 22 Mouse terms 22 The NOVA Screen 22 The Menu Bar 23 Choosing commands 24 The Text Window 25 Icons 26 The ruler line 27 Scroll bars 27 The Status Line 28 Dialog Boxes 28 ENTER and ESC keys in dialog boxes 29 Edit boxes 29 List boxes 29 Push buttons 30 Check boxes 30 Radio buttons 30 Getting Help 31 Organization 31 Shortcut keys 31 Help Index 32 4 Editing Text 33 Selecting Text 34 Cut, Copy, and Paste 35 6 ____________________________________________________________________ The Clipboard 35 Pasting Text 35 Deleting text 36 Joining two paragraphs 36 Splitting two paragraphs 36 5 Formatting Text 37 Character Formatting 38 Using character formatting 38 Shortcut keys 39 Fonts 39 Font Sizes 40 Attributes 40 Position 41 Styles 41 Paragraph Formatting 42 Styles 43 Alignment 44 Line Spacing 44 Paragraph Indents 45 Hanging indents 45 Extra space between paragraphs 45 Section Formatting 46 Modifying Section Formatting 46 Starting a New Section 47 Styles 47 Margins 48 Gutter Widths 48 Page breaks 48 Document Formatting 49 Paper length and width 49 Default Formats 50 Document Information 50 Headers and Footers 50 Page breaks 52 6 Style Sheets 53 Saving a Style 54 Numbering Styles 55 Deleting Styles 55 Attaching a Style Sheet to a Document 55 Saving a Style Sheet 56 7 Windows 57 Opening a Window 58 Viewing another part of the same document 58 Switching Windows 59 Shortcut Keys 59 Closing a Window 59 Sizing a Window 60 Moving a Window 60 Zooming a Window 60 DOS Shell 61 8 Find and Replace 62 7 ____________________________________________________________________ Searching for Text 63 Replacing Text 63 Search and Replace Options 64 Whole Words Only 64 Matching Exact Case 65 Replacing All Occurrences 65 Confirming Replacements 65 9 Managing Documents 66 Opening a Document 67 Saving a Document 67 Saving a document with a new name 68 10 Printing 69 Printing Your Document 70 Multiple Copies 70 Changing Printers 70 11 Checking Spelling 71 Correcting words 72 Skipping a Word 73 Adding a Word to the Dictionary 73 12 Thesaurus 74 Replacing a Word 75 Looking Up Another Synonym 75 13 Startup Options 76 Screen rows 77 Insert and Overtype mode 77 Backup options 78 Reopening previous documents 78 Virtual memory 79 Dictionary and Thesaurus 79 16 Command Reference 80 File commands 81 New 81 Open... 81 Save 82 Save as... 82 Copy... 82 Rename... 83 Delete... 83 Use another style sheet... 83 Save style sheet as... 83 Change printer... 84 Print... 84 Exit 84 Cut 84 Copy 85 Paste 85 Select Word 85 Select Sentence 85 Select Paragraph 85 Select Line 85 8 ____________________________________________________________________ Select All 86 Format Commands 86 Character... 86 Paragraph 87 Start new section... 89 Modify current session... 89 Document... 90 Footer... 91 Header... 91 Search Commands 91 Find... 91 Repeat last find 92 Replace... 92 Window Commands 94 New 94 Zoom 94 Close 94 Move 94 Size 94 DOS Shell 94 Options Commands 95 Spell check 95 Thesaurus 96 Environment... 97 Help Commands 99 Help Index... 99 Keyboard Commands... 100 How to use help... 100 About NOVA... 100 Index 101 9 ____________________________________________________________________ Introduction NOVA is a unique word processor that is easy to learn and use, yet has all the powerful features today's user demands. NOVA gives you: 1. A modern interface similar to Microsoft Windows and OS/2 Presentation Manager. NOVA uses pulldown menus, dialog boxes, multiple windows, and fully supports a mouse (don't worry, it works great from the keyboard, too!). 2. Powerful editing features like multiple documents on screen, cut and paste between documents, style sheets for easy, consistent formatting, and much more! 3. 100,000 word spelling checker and 220,000 word thesaurus by Microlytics (Registered version only). This is an award winning combination unsurpassed in any other word processor. 4. Headers and footers, proportional font support, and automatic reformatting. Where to begin If you are: Start with: ____________________________________________________________________ Ready to set up NOVA Chapter 1. New to word processing Chapter 2. Familiar with word processing Chapter 3. If all of this, including a modern Windows-style user interface, is familiar to you, jump right in! After NOVA is set up, just type NOVA from the DOS prompt to begin. If you need help with a particular command or action, just press F1 to access NOVA's context sensitive help system. 10 ____________________________________________________________________ Register as a NOVA user Please be sure to become a registered NOVA user by completing the order form at the beginning of this document and mailing it to us. As a registered NOVA user, you'll receive the award winning Microlytics SpellFinder (tm) and WordFinder (tm) spelling checker and thesaurus the latest version of the program on 3½ or 5¼ inch diskettes, and you'll be eligible for free telephone support. Product support If you have a question about NOVA and you can't find the answer in this manual, you can write to us at this address: Nova-1 Software Co. P.O. Box 7341 Bonney Lake, WA 98390 We'll be glad to give you start-up support as a non-registered user. Our technical support for you as a non-registered user will be limited, however, to helping you properly evaluate the program. 11 ____________________________________________________________________ Chapter 1 Getting Started 12 ____________________________________________________________________ What you need to run NOVA In order to use NOVA you need the following: 1. An IBM PC or compatible. 2. 400K of system memory after DOS and other resident software is loaded. 3. One floppy drive (3 1/2" or 5 1/4") -- A hard disk is strongly recommended. 4. Any IBM compatible video display. NOVA will work with any text mode monitor, including special 132 column and 66 line display modes. If your video adaptor has a special display mode, use the utility provided by the manufacturer to set this mode before starting NOVA. 5. DOS 2.1 or later. 6. A mouse. (optional) 7. A printer. (optional) 8. Basic familiarity with DOS. You should know how to start your computer, how to format and copy a floppy disk, and how to load and run a program. OK, now it's time to install NOVA. Start your computer and we'll begin. Installing NOVA Before you use NOVA for the first time, you should run the INSTALL program that's included on the Program Diskette. INSTALL copies the necessary files from the distribution diskettes either to your hard disk or to floppies. If you run NOVA from a floppy disk, you should never use your original NOVA diskettes as your working copy. In addition to copying files, INSTALL also configures NOVA for your system. The following software is installed: 1. NOVA program. 2. Spelling checker and thesaurus. (Registered version only due to Microlytics' licensing restrictions.) Chapter 1 - Getting Started 13 ____________________________________________________________________ 3. Help system. 4. Printer information. INSTALL guides you through the installation process with a series of menus. Just start INSTALL as explained on the next page, and follow the instructions on the screen. The whole process is easy and it only takes a few minutes. Before you begin the installation process, make sure you have the following: 1. The NOVA distribution diskettes. 2. The make and model of your printer(s). 3. If you have a diskette system, you'll also need your DOS diskette and five blank diskettes. Installing NOVA on a floppy disk system: 1. With your computer turned off, insert your DOS diskette in Drive A. 2. Close the door to Drive A: and turn your computer on. 3. If DOS asks you for the date and time, enter the current date and time, or just press ENTER to skip this step. 4. When the A> prompt appears on the screen, remove the DOS disk from Drive A: and insert your NOVA Program Diskette. Close the disk drive door. 5. Type INSTALL and then press ENTER. Installing NOVA on a hard disk system: 1. Turn on your computer with the floppy disk drive empty. 2. If DOS asks you for the date and time, enter the current date and time, or just press ENTER to skip this step. 3. When the C> prompt appears on your screen, insert your NOVA Program Diskette in Drive A: and close the disk drive door. 4. Type A: and then press ENTER. Chapter 1 - Getting Started 14 ____________________________________________________________________ 5. Type INSTALL and then press ENTER. Starting NOVA Before you start NOVA for the first time, be sure to use the INSTALL program as outlined on the previous page. NOVA must be configured for your system before it can operate properly. You start NOVA from the DOS prompt. When you start NOVA, you have four choices for what you will first see: 1. A new, untitled document. 2. A list of documents that you can choose to open. 3. An existing document or a new document that you want to create by name. 4. The document or documents that you were working with the last time you used NOVA. To start NOVA with a floppy diskette system: Before you start NOVA for the first time, be sure to use the INSTALL program as outlined on the previous page. NOVA must be configured for your system before it can operate properly. 1. Start your computer and make sure you see the A> prompt on your screen. If you don't see the A> prompt, you need to load DOS. With your computer turned off, insert your DOS diskette in Drive A. If DOS asks you for the date and time, enter the current date and time, or just press ENTER to skip this step. When the A> prompt appears on the screen, remove the DOS disk from Drive A. 2. Insert a copy of your NOVA Program Diskette in Drive A. 3. Type NOVA and then press ENTER. NOVA will show you its copyright notice and a new, untitled document. Any keystroke or mouse movement will remove the copyright notice from the screen. Chapter 1 - Getting Started 15 ____________________________________________________________________ To start NOVA with a hard disk system Before you start NOVA for the first time, be sure to use the INSTALL program as outlined earlier in this chapter. NOVA must be configured for your system before it can operate properly. 1. Make sure you see the C> prompt on your screen. 2. At the C> prompt, type cd\ and then type the name of the directory you copied your NOVA files to with INSTALL. For example, if the directory is called NOVA, you would type cd\NOVA. Then press ENTER. 3. Type NOVA and then press ENTER. NOVA will show you its copyright notice and a new, untitled document. Any keystroke or mouse movement will remove the copyright notice from the screen. If you chose to have INSTALL change your AUTOEXEC.BAT file to include NOVA on your path, you can start NOVA from anywhere on your hard disk. For more information on the DOS Path command, consult your DOS manual. To start NOVA and display a list of documents to open If you would like to see a list of documents to open, you can start NOVA and display the File Open... dialog box. We'll discuss using dialog boxes in Chapter 3. For now, you can try this method and then press ESC to remove the dialog box. Follow the procedures outlined above to start NOVA, except: Instead of typing just NOVA at the prompt, type NOVA filespec. The filespec can be any legal DOS file name that includes wildcards. For example, if filespec is *.DOC, NOVA will display the names of all the files with names with an extension of .DOC. To start NOVA and display a document If you have a document stored on disk, you can start NOVA and display the document in a window, ready for you to begin. You can also tell NOVA in advance that you want to name a new document when you start. Follow the procedures outlined above to start NOVA, except: Chapter 1 - Getting Started 16 ____________________________________________________________________ 1. Instead of typing just NOVA at the prompt, type NOVA filename. If the file is stored on your disk, NOVA loads the file and displays it in a window on screen. If the name you give is the name of a new file, NOVA will display this message: "File is new. Create the file?". 2. Press Y to create a new document with the name you gave. Press N to create a new, untitled document. NOVA can load up to ten documents when you first start. Just type NOVA and then type up to ten file names at the DOS prompt. To start NOVA and display the document(s) you last worked on If you would like to start NOVA with the same document or documents you were working on last, follow the procedures outlined above to start NOVA, except: . Instead of typing just NOVA at the prompt, type NOVA /L. The L stands for LOAD. You can type a lowercase or uppercase L. When you quit NOVA, the names of the documents you had open are saved in a file called NOVA.INI. If you add the /L option when you start, NOVA will load up to ten documents so that the screen will look just like it did when you last used NOVA. In Chapter 15 you will learn how to configure NOVA so that it will load your previous documents every time you start. Saving a Document When you finish working with a document that you want to use again at a later time, you can save the document on your disk. Until you save the document, the text that you've typed and the changes you've made to an existing document are only stored in the computer's memory. To save a document We'll learn how to choose commands using NOVA's pulldown menus in Chapter 3. For now, you can save the document by pressing F2. This stores a copy of your document on your disk. If you are working with an untitled document, NOVA will ask you for the name to give the document. Chapter 1 - Getting Started 17 ____________________________________________________________________ Quitting NOVA When you choose to quit, NOVA will prompt you to save any changes you may have made to your documents. Quitting NOVA returns you to the DOS prompt. To quit NOVA We'll learn how to choose commands using NOVA's pulldown menus in Chapter 3. For now, you can quit NOVA by pressing ALT+X (X for exit). Do this by pressing the key marked ALT, and while the ALT key is still down, pressing the key marked X. If you have already saved all your changes, NOVA will return you to the DOS prompt. If any documents have changes that haven't been saved, NOVA will ask you if you want to save the document. Press Y to save the document, or N if you don't want to save the changes you've made. 18 ____________________________________________________________________ Chapter 2 Basic Training Chapter 2 - Basic Training 19 ____________________________________________________________________ Word processing If you've never used one before, a word processing program like NOVA may seem intimidating. But basic word processing is no more difficult than using a typewriter. On a typewriter, you press a key, and immediately, you see the character typed on your page. In a word processing program, when you press a key, you immediately see the character displayed on your computer screen. The characters you type don't show up on paper until you print the document. You can save the document on a disk, and print it or change any part of it as many times as you like. In this chapter, we'll explain some basic terms and techniques of word processing, and then show you how to use the NOVA tutorial program to learn more. Scrolling Your document may have more text than can be shown on your computer screen. If you want to see a part of your document that is not currently visible, you need to scroll the screen to another part of your document. The cursor shows you where you are in your document. You can move the cursor around in your document using the Up, Down, Left, or Right arrow keys on your keyboard, or by using the Home, End, Page Up, and Page Down keys. Entering Text With NOVA, you enter text into a document much like you do with a typewriter, but with several important differences. The main difference is you don't need to press the ENTER key at the end of a line. When the text you're typing reaches the right margin, NOVA automatically moves the next word down to the beginning of the next line. This is called word wrap. You don't need to press ENTER until you want to start a new paragraph. Chapter 2 - Basic Training 20 ____________________________________________________________________ To erase a mistake You can use the BACKSPACE key to erase a mistake that you typed. Every time you press the BACKSPACE key, NOVA will erase the character to the left of the cursor. If you are at the very beginning of a paragraph, using the BACKSPACE key will join that paragraph with the one above it. Insert and Overtype Pressing the INSERT key toggles NOVA between Insert mode and Overtype mode. With Insert mode on, whatever you type is inserted at the point where the cursor is, pushing text to the right of the cursor. With Overtype mode on, new text that you type replaces existing text. NOVA shows you which mode you are in by the size of the cursor. A large cursor signifies Insert mode, and a small cursor, Overtype mode. To start a new paragraph Press the ENTER key to start a new paragraph. 21 ____________________________________________________________________ Chapter 3 Using NOVA Chapter 3 - Using NOVA 22 ____________________________________________________________________ Using a Mouse with NOVA If you have a mouse installed on your computer, and you have run MOUSE.COM or MOUSE.SYS prior to starting NOVA, you will see a mouse cursor in the upper left corner of the screen when you start NOVA. You can use a mouse to move or size windows, to choose commands from the menus and dialog boxes, and to select text. Moving the mouse Whenever you move the mouse across your desk, the mouse pointer on screen moves. If you run out of room to move the mouse, just pick it up and move it back to where you have a flat surface to move it. The mouse cursor will not move while the mouse is lifted. Mouse terms ____________________________________________________________________ Point Move the mouse until the mouse cursor rests on what you want to point to. Click Press and release the mouse button. Drag Press the mouse button and don't release it while you move the mouse. Double click Click the mouse button twice quickly on the same spot. The NOVA Screen When you first start NOVA, you see the NOVA Text Screen, which is divided into three parts: 1. The menu bar, which displays the titles of the pulldown menus you can use to issue commands. 2. The text window, which displays the ruler line and the text you are editing. 3. The status line, which displays information about your position in the document and help information. In the following pages, we'll discuss each of these parts in detail. Chapter 3 - Using NOVA 23 ____________________________________________________________________ The Menu Bar The menu bar is a horizontal list of menu names. It will always appear at the very top of the screen. Each menu name has a highlighted letter, which you can use to open the menu using the keyboard. Selecting Menus with the keyboard There are two ways to use the keyboard to open a menu. The first way to open a menu with the keyboard is to press the F10 key. This activates the first menu, File. After you press the F10 key, you will see the File menu pull down from the menu bar. To see any of the other menus, press the LEFT or RIGHT arrow keys. Press the ESC key to clear the menu from the screen. The second way to open a menu is to use the ALT key in combination with the highlighted letter in the menu name. For example, to see the Edit menu, follow these steps: 1. Press the ALT key. 2. While the ALT key is still being pressed, press the E key. You will see the Edit menu pull down from the menu bar. To see any of the other menus, press the LEFT or RIGHT arrow keys. Press the ESC key to clear the menu from the screen. Selecting Menus with the mouse With the mouse, there are also two ways to access the menus. In the first method, you click on the menu bar over the name of the menu you want to pull down. For example, to pull down the Edit menu, follow these steps: 1. Move the mouse cursor so it rests anywhere on the word Edit in the menu bar. 2. Click the mouse by pressing and releasing the left mouse button. You will see the Edit menu pull down from the menu bar. To see any of the other menus, move the mouse cursor so it rests on the name of the menu on the menu bar and click. Click the mouse Chapter 3 - Using NOVA 24 ____________________________________________________________________ anywhere outside the menu or menubar, or press the ESC key, to clear the menu from the screen. The second way to use the mouse to open a menu is to drag the mouse cursor across the menu bar. As long as the mouse button is held down, each menu will be pulled down as you rest the mouse cursor on its name. To clear the menu from the screen, just drag the mouse cursor away from the menu or menubar and release the button. Choosing Commands with the keyboard To choose commands from a menu using the keyboard, use the UP or DOWN arrow keys to highlight the command you want. Then press ENTER. For example, to choose Open... from the File menu, follow these steps: 1. Press the ALT key. 2. While the ALT key is still being pressed, press the F key. This will pull down the File menu. 3. Use the DOWN arrow key to highlight Open.... 4. Press ENTER. You can also choose a command by pressing the highlighted letter in the command name. For example, to choose Open... from the File menu, follow these steps: 1. Press the ALT key. 2. While the ALT key is still being pressed, press the F key. This will pull down the File menu. 3. Press O, the highlighted letter in Open.... When you're more familiar with the available commands, you'll find the second method to be faster and easier. Choosing Commands with the mouse With the mouse, there are also two ways to choose commands. If you click the mouse to pull down a menu, then you can click on the command you want to choose. For example, to choose Open... from the File menu, follow these steps: Chapter 3 - Using NOVA 25 ____________________________________________________________________ 1. Move the mouse cursor so it rests anywhere on the word File in the menu bar. 2. Click the mouse by pressing and releasing the left mouse button. This will pull down the File menu. 3. Move the mouse cursor so it rests anywhere on the word Open.... 4. Click the mouse by pressing and releasing the left mouse button. The other way to choose a command from a menu with the mouse is to drag the mouse to the command you want and then release the mouse button. for example, to choose Open... from the File menu, follow these steps: 1. Move the mouse cursor so it rests anywhere on the word File in the menu bar. 2. Press the left mouse button and hold it down while you drag the mouse cursor down to the word Open... on the pulled down File menu. 3. Release the mouse button. Disabled Menu Items Some menu commands will not be highlighted (color system) or will not have a highlighted letter (monochrome system). This means that the command is not currently available for your use. Some commands are only available at certain times. The Text Window The text window displays your document. You can have as many as ten text windows open at once. Each text window can display a different document, or different parts of the same document. You can move and size each text window, using either the keyboard or the mouse, and you can "zoom" any text window up to full size. Chapter 3 - Using NOVA 26 ____________________________________________________________________ Each text window has the following parts: 1. The document name, which is displayed on the top line of the text window. If the document you are working with doesn't have a name, the word "UNTITLED" appears instead. 2. Icons you can use with the mouse for closing, zooming, or sizing the text window. 3. The ruler line, which shows you the current settings for margins and indents. 4. The scroll bars, which indicate where you are in the document. You can use the scroll bars with the mouse to scroll the document. Icons At the top left corner of the text window is the close icon. If you are using a mouse, clicking on the close icon closes the active window. We'll discuss closing windows further in Chapter 7. At the top right corner of the text window is the zoom icon. If you are using a mouse, clicking on the zoom icon when it is pointing upwards expands the active window to full screen. The icon then changes to point down. Clicking on the zoom icon when it is pointing downwards restores the active window to its former size. We'll discuss zooming windows further in Chapter 7. At the bottom right corner of the text window is the size icon. If you are using a mouse, you can drag this icon to a new position on the screen, and the window will be sized so that the bottom right hand corner extends to the spot you dragged the size icon. We'll discuss sizing windows further in Chapter 7. Chapter 3 - Using NOVA 27 ____________________________________________________________________ The ruler line [....|....1.........2.........3.........4.........5.....] The ruler line shows you your current settings for margins, and indents. The ruler line has the following parts: . The [ indicates the left indent. . The ] indicates the right indent. . The | indicates the first line indent. . The numbers indicate inches at ten characters per inch. The scroll bars When you're using a mouse, you can use the vertical scroll bar to go forward or backward in your document. You can also use the horizontal scroll bar to see more of the left or right sides of a document that is wider than the current display width. There is a box on the scroll bar, called the elevator. The elevator shows you your relative position in the document. For example, if you were on page 25 of a 50 page document, the elevator would be midway on the scroll bar. There are also arrows on the scroll bar. Clicking on an arrow on a scroll bar is like pressing the corresponding arrow key. For example, clicking on the up arrow on the vertical scroll bar is the same as pressing the UP arrow key. Clicking the mouse in the area between the arrow mark and the elevator is like pressing the PAGE UP or PAGE DOWN key. For example, clicking the scroll bar below the elevator but above the down arrow mark is the same as pressing the PAGE DOWN key. Chapter 3 - Using NOVA 28 ____________________________________________________________________ The Status Line Pg 1 Ln 1 Col 1 | 10pt Helvetica |F10=MENU F1=HELP The status line shows you information about the current state of the document you are working on. The status line has the following parts: 1. Page, line, and column numbers. These numbers indicate the position of the cursor in the document. The page number shows which page the cursor is on. The line number shows the number of the line the cursor is on, counting from the beginning of the current page. The column number shows the horizontal position of the cursor, counting from the left margin. 2. Font information. The size and typeface name of the character at the cursor is shown. 3. Key help. This part of the status line gives you information about keystrokes you can use. When you are editing a document, it shows the keys used to access the menus and to get help. When you are entering commands in a dialog box (explained later in this chapter) or in a menu, NOVA will expand this area of the status line to show you more key help. Dialog Boxes NOVA uses dialog boxes to give you information and to group a series of commands together. The menu commands that display dialog boxes always end with three dots (for example, "Open..." on the File menu). Dialog boxes are made up of the following types of controls: 1. Edit boxes are used to enter text in the dialog box. 2. List boxes are used to present a list of choices. 3. Push buttons are used to take action, such as closing the dialog box or getting help. 4. Check boxes are used when you can choose more than one of a group of related choices. Chapter 3 - Using NOVA 29 ____________________________________________________________________ 5. Radio buttons are used when you can choose only one of a group of related choices. You move around the dialog box by pressing the TAB key. Each time you press the TAB key, you move to the next control. As you tab through the controls in a dialog box, you will see the control change in some way to indicate you have moved to it. With the mouse, you can move to a control by clicking on the control. ENTER and ESC keys in dialog boxes. When you press the ENTER key while in a dialog box, you are in effect telling NOVA that you have accepted all the settings in the dialog box, and you want NOVA to carry out whatever action the dialog box is designed to do. Pressing ENTER is the same as "pushing" the OK button (described below). When you press the ESC key while in a dialog box, you are in effect telling NOVA that you want to cancel the dialog box and return to where you were without taking any action. Pressing ESC is the same as "pushing" the CANCEL button (described below). Edit boxes When you need to type text in a dialog box, you'll use an edit box. In the Open... dialog box, the edit box is used to type in the name of a document you wish to open. When you are typing text in an edit box, you can use the LEFT and RIGHT arrow keys to move the cursor to the point where you wish to type. You can also use the DELETE and BACKSPACE keys to delete characters. To leave the edit box and move to the next control, press the TAB key or use the mouse. List boxes When you need to choose from a list of items, such as a list of document names, NOVA will show you the list in a list box. In the Open... dialog box, there are two list boxes, one for a list of document names, and one for a list of drives and directories. You can scroll through the list in a list box using the UP and DOWN arrow keys or the PAGE UP and PAGE DOWN keys. With the mouse, you can use the scroll bar to scroll through the list. Chapter 3 - Using NOVA 30 ____________________________________________________________________ NOVA shows you which item in the list you have currently selected by highlighting that item. Push buttons Every dialog box has one or more push buttons along the bottom of the dialog box window. Push buttons are used to take an action. You "push" the button by tabbing to that button and pressing the space bar. With the mouse, clicking on a push button "pushes" it. In the Open... dialog box, there are three push buttons. The push buttons all have key help you can use to "push" the button without tabbing to it or clicking on it. For example, to use the <F1=HELP> push button to get help in the Open... dialog box, press F1 from anywhere in the dialog box. Check boxes Check boxes are used to group a series of related options together for readability. For example, here are the checkboxes that are used in the Format Character... dialog box: [X] Bold [ ] Underline [ ] Word Only Check boxes are either on or off. In the example above, the check box for Bold is on and all the others are off. You turn a check box on or off by tabbing to it and pressing the space bar. If the check box was on (showing an "X"), it will be turned off. If it was off, it will be turned on. With the mouse, you can click on the item and it will turn on or off. Radio buttons Radio buttons are used to group a series of related options together where you can choose one and only one of the options. For example, here are the radio buttons that are used in the Format Character... dialog box: Chapter 3 - Using NOVA 31 ____________________________________________________________________ Position: (.) Normal ( ) Italic ( ) Superscript ( ) Subscript In the example above, the radio button for Normal is on and all the others are off. You turn a radio button on or off by tabbing to the group of radio buttons. You use the UP and DOWN arrow keys to move through the list of radio buttons. As you move through the radio buttons with the arrow keys, each button and its description is highlighted as you move to it. To choose one of the radio buttons, move to it and press the space bar. The radio button that was previously selected will be turned off, and the "." will move to the highlighted radio button. With the mouse, you can click on the radio button you want to choose. Getting Help You can ask NOVA for help no matter where you are in the program. Just press the F1 key or choose one of the commands from the Help menu and NOVA will bring up the NOVA Help dialog box. The upper left corner of the NOVA Help dialog box shows you the name of the current topic. Some topics have more help text than can fit in the NOVA Help dialog box. If that is the case, as in the example above, the upper right hand corner of the NOVA Help dialog box will tell you how many pages there are for the current topic and which page you are currently viewing. The help screens are organized in pages, and the pages are organized in the same order as the menus. For example, the help for File Save consists of three pages. Just as Save As follows Save on the File menu, the help for File Save As... follows the last page of help for File Save. To view the next help screen, click on the <Pg Dn=NEXT> button or press PAGE DOWN. To view the previous help screen, click on the <Pg Up=PREV> button or press PAGE UP. Many commands in NOVA have shortcut keys. These are keystrokes you can use while editing that allow you to choose the command without using the menus. For example, in the help for File Save, you can see that the shortcut key is F2. When you are editing and want to choose the File Save command, you can press F2 Chapter 3 - Using NOVA 32 ____________________________________________________________________ instead of choosing File Save from the menu. If a command has a shortcut key, NOVA always reminds you of the shortcut key in the menu and on the help screen for that command. There is always a push button on every help screen labeled <F1=INDEX>. Clicking on this button or pressing F1 while viewing a help screen brings up the NOVA Help Index dialog box. The NOVA Help Index dialog box shows you the complete list of help topics. The page just before the current topic will be at the top of the list. Highlight the topic you want help with and press ENTER, or click the <Enter=OK> pushbutton. In the NOVA Help Index dialog box, the <F1=HELP> pushbutton brings up the topic "How to use help", which gives basic information on using the NOVA Help system. 33 ____________________________________________________________________ Chapter 4 Editing Text Chapter 4 - Editing Text 34 ____________________________________________________________________ Selecting Text Many of NOVA's commands, including Cut, Copy, Paste, Format Character..., and Format Paragraph..., require you to first select the text you want to work with. When you select text to work with, NOVA highlights the text on screen. You can select text with the keyboard or with the mouse. You can select a single character, a word, a sentence, a line, a paragraph, or the entire document. To select text with the keyboard 1. Move to the text you want to select using the Up, Down, Left, or Right arrow keys, or by using the Home, End, Page Up, and Page Down keys. 2. Press the SHIFT key. 3. While the SHIFT key is still held down, use the Up, Down, Left, Right, Home, End, Page Up, and Page Down keys to highlight the text you want to select. To select text with the mouse 1. Point to the beginning of the text you want to select. 2. Drag the mouse to the end of the text you want to select. 3. Release the mouse button. Either of these methods of selecting text can be used in a forward or backwards direction. You can also use shortcut keys for certain selections. The shortcut keys are listed on the Edit Menu. When you select a word, a sentence, or a line using the shortcut keys, NOVA automatically selects any spaces or punctuation marks that follow. Chapter 4 - Editing Text 35 ____________________________________________________________________ Cut, Copy, and Paste NOVA maintains a clipboard to temporarily store text from your document. You can Cut or Copy text to the clipboard, and you can Paste text from the clipboard into your document. Any text that you send to the clipboard with Cut or Copy replaces whatever was previously in the clipboard. You can paste from the clipboard as many times as you want: Paste does not remove the text from the clipboard. When the clipboard is empty, the Paste command will be disabled. Cutting text to the clipboard When you cut text, you remove the text you have selected from your document and send it to the clipboard. To cut text to the clipboard, follow these steps: 1. Select the text you wish to cut using the keyboard or the mouse. 2. Press SHIFT+DELETE or choose Cut from the Edit menu. Copying text to the clipboard When you copy text, you send a copy of the text you have selected to the clipboard without removing it from your document. To copy text to the clipboard, follow these steps: 1. Select the text you wish to cut using the keyboard or the mouse. 2. Press Keypad + or choose Copy from the Edit menu. Pasting text from the clipboard When you paste text, you insert a copy of the text in the clipboard into your document at the current cursor position. Chapter 4 - Editing Text 36 ____________________________________________________________________ To paste text from the clipboard, follow these steps: 1. Move the cursor to where you want to insert the clipboard text into your document. 2. Press SHIFT+INSERT or choose Paste from the Edit menu. Deleting text You can delete text from your document without sending it to the clipboard. Just use the DELETE key or the BACKSPACE key instead of the Cut command. If you have selected text, the DELETE key will delete the selection. If no text is selected, the DELETE key will delete the current character (the character the cursor is on). The BACKSPACE key works only on a single character. The BACKSPACE key deletes the character immediately preceding the cursor. Joining two paragraphs 1. Move the cursor to the first character of the second paragraph. 2. Press the BACKSPACE key. 3. Press the space bar to put a space between the two sentences where the paragraphs were joined. If the two paragraphs had different formats, NOVA will give the new joined paragraph the same format as the second paragraph. Paragraph formatting will be discussed further in Chapter 5. Splitting two paragraphs 1. Move the cursor to the character that you want to be the first character of the new paragraph. 2. Press the ENTER key. A second paragraph will be created that has all the text of the first paragraph from the cursor forward. The second paragraph will have the same format as the first paragraph. Paragraph formatting will be discussed further in Chapter 5. 37 ____________________________________________________________________ Chapter 5 Formatting Text Chapter 5 - Formatting Text 38 ____________________________________________________________________ Formatting your text Formatting is the process of changing the way your text looks and is laid out on the page. In NOVA you apply formatting to your text in several ways: . Character formatting gives your text attributes such as bold, italics, or underlined characters. It also refers to the font and typeface. . Paragraph formatting is used to control indents, line spacing, and text alignment. . Section formatting includes margin settings, page numbering, and headers and footers. . Document formatting is used for paper size, default settings for the other formats, and other settings that affect the entire document. In this chapter, we'll explain each of these types of formatting in detail. Character formatting You control character formatting with the Format Character command or by using shortcut keys. NOVA shows you most character formats on screen by displaying them in a different color or intensity. NOVA shows you the current font and font size on the status line. When NOVA prints your document, the appearance on paper depends upon the capabilities of your printer. If your printer cannot create a specific character format, NOVA will choose the next closest format that your printer can create. For more information on printing, see Chapter 10. Using character formatting You can emphasize certain words or phrases in your document by formatting them as bold, italic, or underline. You can also choose a different font or a larger font size for headings or key words. Chapter 5 - Formatting Text 39 ____________________________________________________________________ To change character formatting 1. Select the characters you want to format. For more information on selecting text, see Chapter 3. 2. Choose Character... from the Format menu. 3. Choose the character options you wish to apply to the selected text. 4. Press ENTER or click on <Enter=OK> to apply the new formatting to the selected text. To change character formatting with shortcut keys 1. Select the characters you want to format. For more information on selecting text, see Chapter 3. 2. Press the ALT key plus one of the following shortcut keys: Format Press the ALT key plus ___________________________________________________________ Bold B Underline U Normal N Italic I To use character formatting as you type Follow the steps outlined to select character formats either from the Character... dialog box or with shortcut keys without selecting any text. Then type the text you want to add to your document. The new characters that you type will have the character formatting you chose. For example, to type bold text, choose Bold from the Character... dialog box or press ALT+B. This turns on bold type. As you type, the new characters appear with bold formatting. To return to normal text, choose Normal from the Character... dialog box or press ALT+N. Fonts A font is the name of a particular set of characters of a certain shape and size. Different printers use different fonts, and each font has a name. Chapter 5 - Formatting Text 40 ____________________________________________________________________ NOVA shows you a list of font names available for your printer in the Font: list box. In order to show you the list of font names, NOVA must know what printer you have. The INSTALL program, described in Chapter 1, installs one or more printers in NOVA. You can change printers by choosing Change Printer... from the File menu. This command is explained in Chapter 10. To change fonts Choose the font you wish to change to by highlighting its name in the Font: list box. For more information on using list boxes in NOVA, see Chapter 3. Font Sizes Font size refers to both the height and width of characters. NOVA shows you the available font sizes by adding a description of the height and width to the name shown in the Font: list box. Height is measured in points (there are 72 points in an inch), and is the height of the tallest character in a particular font. For line spacing, NOVA adds 2 additional points to the font size. For example, if you are using a 10 point font, NOVA will add 2 points for spacing, giving a total of 12 points between lines. 12 point spacing gives 6 lines per inch (72 / 12 = 6). For width, NOVA shows you four possible widths in the Font: list box: Fixed Fixed pitch, usually 10 characters per inch. Compr Compressed fixed pitch, usually 16 or 17 characters per inch. Expand Expanded fixed pitch, usually 5 characters per inch. Prop'l Proportional font, where each character has a different width. Attributes Character attributes refer to the appearance of the character. You can set character attributes for bold, or underline. Character attributes can also be combined. For example, you could format characters to be both bold and italic. Chapter 5 - Formatting Text 41 ____________________________________________________________________ To apply character attributes Each character attribute is controlled through a check box. Tab to the check box you wish to change and press the space bar, or click the check box with the mouse. For more information on using check boxes, see Chapter 3. Position Position for character formats refers to the orientation of the character on the line. A normal position is upright, with the baseline of the character on the bottom of the line. Italic position gives a forward slant to the character, without moving its vertical position. Superscript and subscript positions are raised or lowered with respect to the bottom of the line. To apply character positions Character positioning is controlled through a group of radio buttons. You can choose only one character position at a time. Tab to the radio button group and use the UP or DOWN arrow keys to move the highlight to the position you wish to choose. Then press the space bar. Or click on the position you wish to choose with the mouse. Styles A character style is a group of pre-defined character formats with a descriptive name. NOVA comes with several pre-defined character styles. You can create your own character styles and save them for later use. This will be explained in detail in Chapter 6. To apply character styles Choose the style you wish to change to by highlighting its name in the Style: list box. For more information on using list boxes in NOVA, see Chapter 3. When you choose a character style, all of the other character formatting options in the dialog box change to the pre-defined settings of the style you have chosen. Chapter 5 - Formatting Text 42 ____________________________________________________________________ Saving a character style If you have designed a combination of character formats that you wish to use again in the future, you can save that combination as a style. Press F2 or click the <saVe style> push button to save the current character format settings as a named style. We'll discuss styles in detail in Chapter 6. Deleting a character style If you wish to delete a style, highlight its name in the Style: list box and choose <Delete Style>. The style will be deleted from the current style sheet. Any characters in your documents with the deleted style will be changed to style number 1. For this reason you cannot delete style number 1. You can however modify style number 1. Style sheets will be discussed in detail in Chapter 6. Paragraph formatting You control paragraph formatting with the Format Paragraph command. In NOVA, you start a new paragraph by pressing the ENTER key. Each new paragraph that you start has the format of the preceding paragraph unless you change its format. To format a single paragraph 1. Position the cursor anywhere in the paragraph you wish to format. 2. Choose Paragraph... from the Format menu. 3. Choose the paragraph formats you wish to apply to the paragraph. 4. Press ENTER or click on <Enter=OK> to apply the new formatting to the paragraph. Chapter 5 - Formatting Text 43 ____________________________________________________________________ To format more than one paragraph 1. Select the paragraphs you wish to format. 2. Choose Paragraph... from the Format menu. 3. Choose the paragraph formats you wish to apply to the selected paragraphs. 4. Press ENTER or click on <Enter=OK> to apply the new formatting to the selected paragraphs. Styles A paragraph style is a group of pre-defined paragraph formats with a descriptive name. NOVA comes with several pre-defined paragraph styles. You can create your own paragraph styles and save them for later use. This will be explained in detail in Chapter 6. To apply paragraph styles Choose the style you wish to change to by highlighting its name in the Style: list box. For more information on using list boxes in NOVA, see Chapter 3. When you choose a paragraph style, all of the other paragraph formatting options in the dialog box change to the pre-defined settings of the style you have chosen. Saving a paragraph style If you have designed a combination of paragraph formats that you wish to use again in the future, you can save that combination as a style. Press F2 or click the <saVe style> push button to save the current paragraph format settings as a named style. We'll discuss styles in detail in Chapter 6. Deleting a paragraph style If you wish to delete a style, highlight its name in the Style: list box and choose <Delete Style>. The style will be deleted from the current style sheet. Any paragraphs in your documents Chapter 5 - Formatting Text 44 ____________________________________________________________________ with the deleted style will be changed to style number 1. For this reason you cannot delete style number 1. You can however modify style number 1. Style sheets will be discussed in detail in Chapter 6. Alignment Paragraphs can be aligned left, center, or justified. With left alignment text is flush along the left indent and ragged on the right. With center alignment, each line is centered between the left and right indents. Justified alignment means that extra space is added between words if necessary so that both the left and right sides of the text are flush along the left and right indents. Paragraph alignment is controlled by a group of radio buttons. This means that you can choose one and only one of the alignment options for a paragraph. To choose a paragraph alignment 1. Select the paragraph or paragraphs you wish to align. 2. Choose Paragraph... from the Format menu. 3. Choose the paragraph alignment you wish to apply to the paragraph(s). 4. Press ENTER or click on <Enter=OK> to apply the new formatting to the paragraph(s). Line spacing You can tell NOVA how much space to leave between lines by choosing line spacing options. Line spacing is adjusted in NOVA automatically to accommodate the largest font size in each line, unless you choose Custom spacing. To set line spacing 1. Select the paragraph or paragraphs you wish to change. 2. Choose Paragraph... from the Format menu. Chapter 5 - Formatting Text 45 ____________________________________________________________________ 3. Choose the line spacing you wish to apply to the paragraph(s). 4. Press ENTER or click on <Enter=OK> to apply the new line spacing to the paragraph(s). For custom spacing of lines, enter a spacing in points. There are 72 points in an inch, so on most printers single spacing is equivalent to 12 point custom spacing. Paragraph Indents You can set left, right, and first line indenting for paragraphs. You can use paragraph indents to indent the beginning of each paragraph, to indent the left or right side of the paragraph, or to create a "hanging indent" paragraph. To set paragraph indents To set paragraph indents, tab to one of the Indent edit boxes and enter a measurement in inches. The indent you specify for First Line Indent is relative to the Left Indent. The indent you specify for Left Indent is relative to the left margin setting. The indent you specify for Right Indent is relative to the right margin setting. To create a hanging indent A hanging indent is a paragraph where the First Line Indent is a negative number. In this manual, we use hanging indents for bulleted and numbered lists. These paragraphs were formatted with a First Line Indent of -0.5" and a Left Indent of 0.5". Setting extra space between paragraphs You can enter a measurement in points that will be added to the line spacing either before or after each paragraph. You might want, for example, to add 12 points (the equivalent of one line on most printers) after chapter titles. It doesn't matter whether you add spacing before or after a paragraph. Just remember that the total space that will be added Chapter 5 - Formatting Text 46 ____________________________________________________________________ between two paragraphs is the sum of the Points After the first paragraph and the Points Before the second paragraph. To set extra space between paragraphs To set extra space between paragraphs, tab to either the Points Before or Points After edit boxes and enter a measurement in points. The measurement you specify for Points Before will be added to the space before the paragraph is printed. The measurement you specify for Points After will be added to the space after the paragraph is printed. The Example Window The Paragraph Formatting dialog box shows you a sample of your paragraph format. The example window shows a graphic representation of indents, indent type, line spacing, and alignment. Section formatting A section is a part of your document in which all the pages have the same format. Section formatting includes margins, gutter widths, and page and line numbering. Most documents have only one section. However, you may wish to have different page layouts for different parts of your document. All of these kinds of formatting are controlled through the Format Modify current section... and the Format Start new section... commands. To modify section formatting 1. Choose Modify current section... from the Format menu. 2. Choose the section formats you wish to apply to the current section. 3. Press ENTER or click on <Enter=OK> to apply the new formatting to the current section. Chapter 5 - Formatting Text 47 ____________________________________________________________________ To start a new section 1. Position the cursor anywhere in the first paragraph of the new section. 2. Choose Start new section... from the Format menu. 3. Choose the section formats you wish to apply to the new section. 4. Press ENTER or click on <Enter=OK> to apply the new formatting to the new section. The new section encompasses all of the paragraphs from where the cursor was positioned to the beginning of the next existing section. If there are no following sections, the new section encompasses all of the paragraphs from where the cursor was positioned to the end of the document. Styles A section style is a group of pre-defined section formats with a descriptive name. NOVA comes with several pre-defined section styles. You can create your own section styles and save them for later use. This will be explained in detail in Chapter 6. To apply section styles Choose the style you wish to change to by highlighting its name in the Style: list box. For more information on using list boxes in NOVA, see Chapter 3. When you choose a section style, all of the other section formatting options in the dialog box change to the pre-defined settings of the style you have chosen. Saving a section style If you have designed a combination of section formats that you wish to use again in the future, you can save that combination as a style. Press F2 or click the <saVe style> push button to save the current section settings as a named style. We'll discuss styles in detail in Chapter 6. Chapter 5 - Formatting Text 48 ____________________________________________________________________ Deleting a section style If you wish to delete a style, highlight its name in the Style: list box and choose <Delete Style>. The style will be deleted from the current style sheet. Any sections in your documents with the deleted style will be changed to style number 1. For this reason you cannot delete style number 1. You can however modify style number 1. Style sheets will be discussed in detail in Chapter 6. Margins A margin is the area on a printed page between the edge of the paper and the printed text. NOVA lets you set top, bottom, left, and right margins for each section in your document. The left margin ends at the left edge of the text window. To set margins To set margins, tab to one of the edit boxes and enter a measurement in inches. The measurements you specify for each margin is relative to the edge of the paper. Setting paper size will be explained in Document formatting later in this chapter. Gutter Width NOVA has a special margin setting called gutter width. If you enter a gutter width, the measurement you specify will be added to the left margin measurement on odd-numbered pages, and to the right margin measurement on even-numbered pages. This will allow extra space on the inside margin for documents that will be bound together. Controlling page breaks Whenever you begin a section, you can tell NOVA whether or not you also want to start a new page. For example, you may wish to tell NOVA to begin the section on the next page, on the next odd-numbered page, or the next even-numbered page. You can also tell NOVA to not start a new page when it begins the section. To choose a page break option 1. Tab to the Page Break radio buttons. Chapter 5 - Formatting Text 49 ____________________________________________________________________ 2. Choose the page break option you wish to use for this section. 3. Press ENTER or click on <Enter=OK> to apply the new formatting to the section. Document formatting Some formatting options you choose affect your entire document. These include page size, default formatting for characters, paragraphs, and sections, and style sheets. All of these kinds of formatting are controlled through the Format Document... command. Additional information about your document that you can save with the document is also managed through this command. To change document formats 1. Choose Document... from the Format menu. 2. Choose the document formats you wish to apply to the document. 3. Press ENTER or click on <Enter=OK> to apply the new formatting to the document. Paper length and width The default paper size in NOVA is 8.5 inches by 11 inches. Most printers use paper of this size. If the paper you are printing on is not this size, you need to change the measurements in the Paper Length and Paper Width edit boxes. To change paper length and width 1. Tab to the Paper Length or Paper Width edit boxes. 2. Enter the paper length or paper width measurement of the paper in your printer. 3. Press ENTER or click on <Enter=OK> to apply the new formatting to the document. Chapter 5 - Formatting Text 50 ____________________________________________________________________ Default Formats You can set a default format for characters, paragraphs, sections, and tabs. The default formats you select will be used to format your document unless you have specified a different format. If you change the default format, all the former default formats will change to the new default formats. To change default formats 1. Tab to the pushbutton of the default format you wish to change. Press the space bar or click the mouse to bring up the formatting dialog box. 2. Choose the formatting options you wish to use for the default format. 3. Press ENTER or click on <Enter=OK> to return to the Document dialog box. Document Information You can enter additional information to remind you of details concerning your document. NOVA will let you enter a title, subject, author, operator, and a comment. To enter document information 1. Tab to the edit box of the document information item you wish to enter or change. 2. Enter the appropriate information. 3. Press ENTER or click on <Enter=OK> to save the document information with your document. Headers and Footers A header is text that appears in the top margin of every page of a section. A footer is text that appears in the bottom margin of every page of a section. Headers and footers can be one or more paragraphs of text, and you can use all of the character and paragraph formatting commands you would use with any other text. Chapter 5 - Formatting Text 51 ____________________________________________________________________ Headers and footers are included in the section formatting of your document. You can have multiple headers and footers in a document. Each time you wish to change the header or footer, you need to begin a new section. In NOVA, you can define different headers and footers for odd and even numbered pages and for the first page of a section. You can also choose to have the same header or footer appear on every page. To create a new header 1. Choose Header... from the Format menu. 2. Choose which pages you wish the header to appear on by checking the appropriate check boxes. 3. Tab to the Edit Header push button and press the space bar or click on <Edit Header> to begin editing the new header. To edit a header When you choose <Edit Header> from the Header... dialog box, NOVA will open a text window for editing the header. All of the normal editing commands you would use in a regular text window are available in the header window. Some menu commands are not available while you are editing in the header window. If a menu item is grayed out while you are editing in a header window, that command is not available to you until you return to a regular text window. You can type the text of your header as you would any other text. The header can be one or more paragraphs, and you can format the characters or the paragraphs just like you would any other text. NOVA prints the header in the top margin area of your document. If the header is too large to fit in this area, NOVA will print as much as will fit. Cutting, copying, and pasting text You can cut, copy, or paste text from the clipboard either to or from your header. If you wish to paste text from the current document into your header, you must mark the text and cut or copy it before you open the header window. You can switch to another text window from the header window. If you wish to cut or copy text from a different text window, just switch to that text window using the Window... menu, cut or copy the text to the clipboard, and then return to the header window Chapter 5 - Formatting Text 52 ____________________________________________________________________ by selecting the original text window from the Window... menu. NOVA will return you to the header window. Returning to the text window When you pull down the Format... menu while editing your document, you see Header... as a menu choice. When you choose Header..., NOVA changes that menu choice to Edit document. Choose this command to return to the main text window for your document. When you return to your main text window, NOVA changes the menu choice back to the Header... command. Changing which page headers appear on If you have defined separate headers for the first, odd, or even pages of your document and then choose to edit more than one of these headers, NOVA will not know which of the headers to present to you for editing. In that case, you will see a dialog box which will ask you which header you would like to use for the new, combined header. For example, you may have defined one header to appear on odd pages, and another header to appear on even pages. Then, if you choose Header... again from the Format menu and check both the odd and even pages check boxes, NOVA will assume you want to edit one header that will appear on both odd and even pages. You will need to tell NOVA which of the current headers you wish to use for the header that will appear on both odd and even pages. Editing footers Editing footers is done in the same manner as editing headers. Choose Footer... from the Format menu to edit a footer and follow the same steps described above for editing headers. NOVA prints the footer in the bottom margin area of your document. If the footer is too large to fit in this area, NOVA will print as much as will fit. Page breaks NOVA automatically calculates where each page begins based on your settings for the page size, top and bottom margins, font size, and line spacing. 53 ____________________________________________________________________ Chapter 6 Style Sheets Chapter 6 - Style Sheets 54 ____________________________________________________________________ Style sheets A style is a group of formats with a descriptive name. NOVA uses styles with character, paragraph, and section formats. NOVA comes with several pre-defined styles. You can also create your own styles and save them for later use. You can use styles to give your documents a consistent look. Styles also make it easier for you to format your document. Just choose the style you want to use and all of your formatting options are filled in for you. Styles that you create are stored in a style sheet. A style sheet is stored on your disk as a file with the extension .STY. Every document in NOVA has an attached style sheet. Unless you change the style sheet, the document uses the default style sheet, DEFAULT.STY. This style sheet is built into NOVA, and doesn't appear on your disk unless you modify, add to, or delete one of the pre-defined styles. When you load a document, NOVA looks for the style sheet attached to that document first in the current directory, then in the directories listed in the PATH environment variable. For more information on the DOS Path command, consult your DOS manual. If NOVA can't find the style sheet for the document, you will see an error message on screen, and NOVA will use its default style sheet, DEFAULT.STY. You select a style to use, modify an existing style, and save a new style using the formatting dialog boxes for characters, paragraphs, and sections. You choose which existing style sheet to attach to a document using either the Document... dialog box or the Use another style sheet... command on the File menu.. Saving a style Each type of style, character, paragraph, and section, is saved in the appropriate formatting dialog box. To save a style, select the formatting options you wish to save in the appropriate formatting dialog box and choose <saVe style>. For example, to save a character style, choose Character... form the Format menu, choose the character formatting options you wish to save as a style, and then choose <saVe style>. NOVA will prompt you for a name and a number for the style. You can use the name and number of an existing style or a new style you wish to add to the current style sheet. Chapter 6 - Style Sheets 55 ____________________________________________________________________ Numbering styles Each character, paragraph, and section style has both a name and a number. You use the style name, such as Body Text or Centered, to remind you of its purpose. NOVA uses the style number to apply styles to your document when you change style sheets. When you change style sheets, NOVA will replace the character, paragraph, or section styles in your document with the styles in the new style sheet that have the same number. For example, if NOVA finds text with a character style number 1 in your document, the character formats of character style number 1 of the new style sheet will be applied to that text. If NOVA finds a style number in your document that doesn't exist in the new style sheet, the text will be given style number 1 of the new style sheet. It will be easier to change formatting by changing style sheets if you give a consistent set of numbers to your styles. Deleting a style An existing style can be deleted from the current style sheet by choosing the <Delete Style> push button in the appropriate dialog box. First choose the style you wish to delete, and then choose <Delete Style>. Any characters, paragraphs, or sections in your documents with the deleted style will be changed to style number 1. For this reason you can never delete style number 1. You can however modify style number 1. Attaching an existing style sheet to a document To attach an existing style sheet to a document, follow these steps: 1. Choose Use another style sheet... from the File menu. 2. Type in the name of the style sheet you wish to attach to the document, or choose the style sheet from the listbox. 3. Press ENTER or click on <Enter=OK>. Chapter 6 - Style Sheets 56 ____________________________________________________________________ You can also attach an existing style sheet to a document with the Use another style sheet... command on the File menu. Choose that command and then follow steps 3 and 4. Saving a style sheet NOVA always bases a new style sheet on an existing style sheet. To save a new style sheet, follow these steps: 1. Load the style sheet which most closely resembles the formats you wish to include in your new style sheet. Follow the steps outlined above in Attaching an existing style sheet to a document. 2. Choose Save style sheet as... from the File menu. Type in the file name you wish to use for the new style sheet. NOVA will save all the current character, paragraph, and section formats in the style sheet you name. 3. Press ENTER or click on <Enter=OK> to return to your document. 4. Modify any styles you wish to change. Follow the steps outlined above in Saving a style. It's important that you create the new style sheet before you make the changes to the individual styles. Otherwise, the changes will be made to the existing styles in the current style sheet. 57 ____________________________________________________________________ Chapter 7 Windows Chapter 7 - Windows 58 ____________________________________________________________________ Windows A window is the area of the screen where NOVA displays your document. You can have as many as ten windows open at once. Each window can display a different document, or different parts of the same document. You can move and size each window, using either the keyboard or the mouse, and you can "zoom" any window up to full size. NOVA always has at least one window open. Choosing Close... from the Window menu when there is only one window open is the same as choosing Exit from the File menu: you will exit NOVA and return to the DOS prompt. The window you are currently working in is called the active window. This window has the cursor. To open a new window You can open a new window by choosing New from the Window menu. You can have a maximum of ten windows open. If you try to open a new window when there are already ten windows open, NOVA will display the message "Maximum of ten windows". NOVA will open the new window with no document loaded. The title bar will show the document name as "UNTITLED". You can load a document into the new window by choosing Open... from the File menu. To view another part of the same document Open a new window as outlined above. Choose Open... from the File menu and open the document that you want to view in more than one window. If the document you open is already open in another window, NOVA will show you another view of the same document in the new window. You can scroll the windows independently to see different parts of the document. You might choose to view a document in more than one window in order to view a header or footer at the same time you view the main text of your document, or to refer to text in one part of a document while you edit a different part. Chapter 7 - Windows 59 ____________________________________________________________________ To switch to another window using the keyboard The document name of each open window is listed at the end of the Window menu. You can switch to any active window by highlighting its name in the Window menu, or by choosing its number from the Window menu. For example, if the first window contained a document called FIRST.DOC and the second window you opened contained a document called SECOND.DOC, the last two choices on the Window menu would look like this: +----------------------+ | 1. F:FIRST.DOC | | 2. F:SECOND.DOC | +----------------------+ NOVA shows you which window is active by placing a check mark next to that window's name and number. The window number is highlighted, which means that it is the shortcut key to choose that window. In the example above, you could switch to the second window by pressing ALT+W and then 2. ALT+W selects the Window menu, and 2 selects the menu choice that switches you to the second window. For more information on choosing commands from menus, refer to Chapter 3. To switch to another window using the mouse With the mouse, you can use the menus to switch windows or you can simply click anywhere in the window you wish to switch to. NOVA will make that window the active window and will place the cursor at the point where you clicked the mouse. To close a window using the keyboard To close the active window, choose Close from the Window menu or use the shortcut key, CTRL+X. If the active window is the only window open, this command is the same as if you chose Exit from the File menu. If you want to close a window that is not the active window, first make that window the active window and then close it. Then switch back to the window you wish to make active. Chapter 7 - Windows 60 ____________________________________________________________________ To close a window using the mouse Every window has a close icon in the upper left hand corner of the border. To close a window with the mouse, click on the close icon. To change the size of a window using the keyboard Choose Size from the Window menu to change the size of the active window. The window's border will change color and you can move its borders using the LEFT and RIGHT or UP and DOWN arrow keys. When the border is the size you would like, press ENTER. To change the size of a window using the mouse Every window has a size icon in the lower right hand corner of the border. To size a window with the mouse, drag the size icon to the position you want for the new lower right hand corner. To move a window using the keyboard Choose Move from the Window menu to move the active window to a new location on screen. The window's border will change color and you can move its borders using the LEFT and RIGHT or UP and DOWN arrow keys. When the border is at the new location you would like, press ENTER. To move a window using the mouse You can move a window to a new location on screen using the mouse by dragging the top border to the new location you would like. To zoom a window to full screen using the keyboard Choose Zoom from the Window menu to zoom the active window to full screen size. The zoom icon in the top right corner of the window's border will change to point up. To restore a window to its former size, choose Zoom again. The zoom icon in the top right corner of the window's border will change to point down, and the window will return to its original size. Chapter 7 - Windows 61 ____________________________________________________________________ To zoom a window to full screen using the mouse Click on the zoom icon in the top right corner of the window's border when it is pointing upwards to expand the active window to full screen. The icon then changes to point down. Clicking on the zoom icon when it is pointing downwards restores the active window to its former size. DOS Shell You can go to the DOS prompt to run another program without quitting NOVA by choosing DOS Shell from the Window menu. The DOS Shell command runs another copy of DOS and gives you access to the DOS prompt. To return to NOVA, type EXIT at the DOS prompt and press ENTER. If you are using NOVA on a diskette system, there must be a copy of COMMAND.COM on your NOVA program diskette in order to use either of these commands. Some programs and DOS commands remain resident in memory when you use them. You should never use these memory resident programs or commands with the DOS Shell command. The DOS commands that are memory resident are ASSIGN, GRAPHICS, MODE, and PRINT. Examples of other memory resident programs are SIDEKICK and SUPERKEY. If you want to run any of these programs or commands while using NOVA, run the program or command before you start NOVA. 62 ____________________________________________________________________ Chapter 8 Find and Replace Chapter 8 - Find and Replace 63 ____________________________________________________________________ Find and Replace You can use NOVA's Find... command to find a specific piece of your text. For example, you can search for "NOVA" in your document. You can use the Replace... command to first search for a piece of text and then replace it with other text that you specify. For example, you can search for "east" and replace it with "west". Both of these commands are located on the Search menu. Searching for Text You use the Find... command on the Search menu to locate a specific item of text. Controlling the search area If you have text selected, NOVA will begin its search at the start of the selected text and continue until the end of the selected text. If there is no text selected, NOVA begins the search at the current cursor position. To search for text Choose Find... from the Search menu. Type in the text you wish to search for in the Find what: edit box. Check the options you wish to use for the search (explained later in this chapter) and click on <Enter=OK> or press ENTER. If NOVA finds the search text, the search text becomes the current selection. Replacing Text You use the Replace... command on the Search menu to locate a specific item of text and replace it with different text that you specify. Chapter 8 - Find and Replace 64 ____________________________________________________________________ Controlling the search area If you have text selected, NOVA will begin its search at the start of the selected text and continue until the end of the selected text. If there is no text selected, NOVA begins the search at the current cursor position. To search and replace text Choose Replace... from the Search menu. Type in the text you wish to search for in the Find what: edit box. Type in the replacement text in the Replace with: edit box. Check the options you wish to use for the search (explained later in this chapter) and click on <Enter=OK> or press ENTER. If NOVA finds the search text in your document, you will see the following message box: +------------------ Replace ------------------+ | | | Replace this occurrence? | | | | <Enter=YES> <NO> <Esc=CANCEL> <F1=HELP> | +---------------------------------------------+ Choose <Enter=YES> to replace the search text with the replacement text. Choose <Esc=CANCEL> to cancel the Replace... command without making the change. If you choose <NO>, this occurrence is not replaced, but the search will continue. Find and Replace Options You can change various options in both the Find... and the Replace... commands to specify how you want NOVA to search and replace text. To search for whole words only Choose Whole Word if you want to only find occurrences of the search text which are complete words. Text is considered to be a whole word if it is surrounded by spaces, punctuation marks, or tabs. Chapter 8 - Find and Replace 65 ____________________________________________________________________ For example, if you type 'the' as the search text and choose Whole Word, NOVA would find the word 'the', but not 'them', 'they', 'their', or 'there'. If you do not choose Whole Word, NOVA would have found the letters t,h, and e in those words. To specify capitalization Choose Exact Case to search only for text that exactly matches the capitalization of the search text you enter in the Find What: edit box. For example, if you type 'The' as the search text, NOVA would find the next occurrence of 'The' in your text, but not 'the', 'tHe', or 'thE'. To replace all occurrences With the Replace... command you can choose Change All if you would like NOVA to search your entire document. If you choose this option, NOVA will begin searching at the beginning of the document and will continue to the end of the document. To confirm each replacement Choose Confirm Each Replacement and NOVA will stop each time it finds the search text and ask you before it substitutes the replacement text. Choose <Enter=YES> to make the replacement, <NO> to skip this replacement and continue searching, or <Esc=CANCEL> to stop searching. If you turn this option off, NOVA will make the replacement each time it finds the search text without asking you first. 66 ____________________________________________________________________ Chapter 9 Managing Documents Chapter 9 - Managing Documents 67 ____________________________________________________________________ Managing Documents When you finish working with a document that you want to use again at a later time, you can save the document on your disk. When you want to work with that document again, you can open the document and NOVA will display it in a window for you to edit. The commands used to work with documents and other files are found on the File menu. To open a document When you want to edit an existing document, you choose Open... from the File menu. You can scroll through the list of existing documents that match the specification entered in the Files: edit box and press ENTER to open that document. Or you can type the name of the document you wish to open directly in the edit box. If you would like to view documents in a different directory or on a different disk drive, highlight the name of the directory or drive in the second list box and press ENTER. NOVA will fill the Files in: list box with the names of all the documents that meet the specification. If NOVA can't find the document you ask for, it will display the following message box: +------------ OPEN FILE ------------+ | | | FILENAME is new. Create the file? | | | | <YES> <NO> | +-----------------------------------+ Choose <YES> to create a new document with the name you gave. Choose <NO> to begin editing an untitled document. To save a document Choose Save from the File menu to save a copy of your document onto your disk. If a previous copy of the document already exists on your disk, NOVA will give the previous version the .BAK extension. Then you can choose to open either the current version of the document or the previous version. Chapter 9 - Managing Documents 68 ____________________________________________________________________ If the document you are working with does not have a name (UNTITLED appears in the title bar), NOVA will use the Save as... command (explained later in this chapter) to ask for a name for the document. To save a document with a new name Choose Save as... from the File menu to save a copy of your document with a new name. Note that a document's complete name includes the drive and directory, so you can use the Save as... command to save your document in a different directory or drive. When you choose Save as... NOVA will bring up a dialog box you can use to select an existing document name or to type in a new name. The dialog box is similar to the Open... dialog box. Type in the new name you wish to use for the document, or select the name from the list box. Choose <Enter=OK> or press ENTER and the document will be saved with the new name. The document name on the title bar will also change to the new name. If the name you give is the name of an existing document, NOVA will ask you to confirm overwriting the existing file. To save a document as an ASCII file, choose ASCII Format. Saving a document in ASCII format saves only the text of your document, not the formatting. You might want to use this option if you are transferring the document to another system or program which doesn't read NOVA formatted files. 69 ____________________________________________________________________ Chapter 10 Printing Chapter 10 - Printing 70 ____________________________________________________________________ Printing When you choose Print... from the File menu, NOVA displays the Print dialog box. This dialog box controls the options NOVA will use to print your document. NOVA prints the document in the active window (the window with the cursor). The Print... dialog box shows you the name of the active printer and the device it is connected to. Changing the active printer is explained later in this chapter. To print your document Choose the options you wish to take effect for this printing and click on <Enter=OK> or press ENTER. Click on <Esc=CANCEL> or press ESC to return to your document without printing. To print multiple copies Enter the number of copies you wish to print in the Copies: edit box. The default setting is 1. Changing Printers Normally, when you install NOVA you also install one or more printers. You can change to a different printer after NOVA is installed by choosing Change printer... from the File menu. NOVA will list all the printers you installed with the INSTALL program. If the printer you wish to use is not listed, use the INSTALL program to copy the information for the new printer to your working disk. Highlight the name of the printer you wish to use for the next printing. NOVA will remember the name of the default printer and use that same printer until you change it with the Change printer... command. 71 ____________________________________________________________________ Chapter 11 Checking Spelling (The award-winning Microlytics SpellFinder(tm) 100,000 word dictionary comes only with the registered version of NOVA) Chapter 11 - Checking Spelling 72 ____________________________________________________________________ Checking Spelling You can check and correct the spelling of words in your document by choosing Spell check from the Options menu. NOVA will compare the spelling of each word in your document to the words in its dictionaries. If NOVA can't find the word in its dictionaries, it will present the word to you and ask you what action to take. Your possible actions are explained in this chapter. To check spelling When you choose the Spell check command, NOVA checks the spelling of the current document. If you want to check the spelling of just part of your document, select the text you want to check before issuing the Spell check command and NOVA will limit the spell check to the selected text. If you are using NOVA on a floppy diskette system, NOVA will prompt you to replace the Program diskette with the Dictionary diskette before starting the spell check. NOVA will check the spelling of each word in your document. If NOVA encounters an unrecognized word, it displays a dialog box with the following commands: To correct spelling When NOVA encounters an unrecognized word in your document, it will present you with a list of alternative words. The first word in the list box is highlighted. If that is the correct word, just press ENTER or choose <Replace> to replace the unrecognized word with the highlighted alternative word. If the first word in the list box is not the correct word, you can scroll through the list using the UP and DOWN arrow keys. Highlight the correct word and press ENTER or choose <Replace> to replace the unrecognized word with the highlighted alternative word. If the correct word is not listed as an alternative, you can type the correct word in the Replace with: edit box and press ENTER or choose <Replace>. Chapter 11 - Checking Spelling 73 ____________________________________________________________________ To leave an unrecognized word in your document Choose <Skip Once> to ignore the unrecognized word and continue the spell check. If NOVA encounters the same word again in your document, it will stop and present the unrecognized word to you again. You can also choose <Skip All> to ignore the unrecognized word for the rest of the spell check. To add a word to the dictionary Choose <Add to Dictionary> if the unrecognized word is spelled correctly and you wish NOVA to remember its spelling in the future. 74 ____________________________________________________________________ Chapter 12 Thesaurus (The award-winning Microlytics WordFinder(tm) 220,000 word thesaurus comes only with the registered version of NOVA) Chapter 12 - Thesaurus 75 ____________________________________________________________________ Using NOVA's Thesaurus You can use NOVA's thesaurus to find a synonym (another word with the same or a similar meaning) for almost any word in your document. If you are using NOVA on a floppy diskette system, NOVA will prompt you to replace the Program diskette with the Thesaurus diskette before displaying this dialog box. NOVA looks up the word the cursor is on. If the cursor is on a space, NOVA looks up the word immediately before the space. If you have selected text, NOVA looks up the first word in the selected text. If NOVA can't find the selected word in its thesaurus, it will show you a list of words that are alphabetically close to the selected word. You can choose to display synonyms of one of the alternate words, or return to your document. Many words have meanings as different parts of speech. For example, the word WILL has a meaning as both a noun and a verb. In this case, NOVA displays each applicable part of speech in a separate list box. To replace a word with a synonym Tab to the list box for the correct part of speech for the selected word. Use the UP and DOWN arrow keys to scroll through the list of synonyms. Press ENTER or choose <Replace> to replace the selected word in your document with the highlighted synonym. To look up another synonym You can choose to see the synonym list for any word listed in the list boxes. Highlight the word you wish to look up and choose <Look Up>. NOVA will list the synonyms for the highlighted word. To display the previous synonym list Choose <Previous Word> to return to the previous list of synonyms. 76 ____________________________________________________________________ Chapter 13 Startup Options Chapter 13 - Startup Options 77 ____________________________________________________________________ Startup Options There are options you can set for NOVA that take effect every time you start NOVA. These startup options are set using the Environment... dialog box from the Options menu. The options you choose using this dialog box remain in effect every time you use NOVA. Some of the options don't take effect until the next time you start NOVA. After selecting the options you wish to use, choose <Enter=OK> or press ENTER. NOVA will save the information in a file called NOVA.INI in the current directory. The next time you start NOVA, NOVA will look first in the current directory, and then in all the directories listed in the DOS path for the NOVA.INI file. When it finds the file, the options shown in the dialog box above will be set according to the information in the NOVA.INI file. If NOVA can't find the NOVA.INI file, it will use its default settings for these options. To set the number of screen rows If you have an EGA or VGA monitor, you can tell NOVA you want to show either 43 (EGA) or 50 (VGA) lines instead of the usual 25 lines. NOVA will use a smaller character size in order to fit more lines on the screen. Select the 25 lines radio button if you want to use the normal character size. Select the 43/50 lines radio button if you want to use the smaller character size. This option takes effect the next time you start NOVA. To choose Insert or Overtype mode You can choose whether NOVA begins in Insert or Overtype mode by selecting either the Insert or Overtype radio button. This option controls which mode NOVA starts with. You can still toggle between Insert and Overtype mode while you are editing by pressing the INSERT key. With Insert mode on, whatever you type is inserted at the point where the cursor is, pushing text to the right of the cursor. Chapter 13 - Startup Options 78 ____________________________________________________________________ With Overtype mode on, new text that you type replaces existing text. NOVA shows you which mode you are in while you are editing by the size of the cursor. A large cursor signifies Insert mode, and a small cursor, Overtype mode. To choose backup options NOVA offers you the option of automatically saving a copy of your work at intervals you specify. You can tell NOVA to backup your work after a number of minutes or after a number of keystrokes. To choose to automatically backup your work, select either the Every [....] minutes or the Every [....] keystrokes radio button. Enter the number of minutes or number of keystrokes to wait between backups. You can also choose to disable the automatic backup by selecting the No automatic backup radio button. If you choose either of the automatic backup options, NOVA will periodically save a temporary copy of your work in a file with the same name as your document, but with the extension .TMP. If you exit NOVA normally, NOVA will delete this file. If your system fails for some reason or there is a power outage, you may be able to recover any unsaved changes by opening the .TMP document and using the Save as... command to change the document's extension back to .DOC or whatever it was originally. When you save your document, NOVA always saves a backup copy with the extension .BAK. The automatic backup options are in addition to this normal backup. To reopen the document(s) you last worked on when you start NOVA If you would like to start NOVA with the same document or documents you were working on last, select the Reopen previous documents check box. When you quit NOVA, the names of the documents you had open are saved. If you select the Reopen previous documents check box, NOVA will load up to ten documents so that the screen will look just like it did when you last used NOVA. Chapter 13 - Startup Options 79 ____________________________________________________________________ This option takes effect the next time you start NOVA. To use virtual memory NOVA can use EMS memory or hard disk space as additional (virtual) memory to allow you to edit documents that are much larger than the 640K that DOS gives you. If you need to edit large documents, select the Use EMS and hard disk for virtual memory check box. Choosing this option will make NOVA run slightly slower, so if you normally edit smaller files, you should not choose this option. This option takes effect the next time you start NOVA. To select a dictionary and thesaurus (Registered version only) NOVA is available with dictionaries and thesauruses in several languages. NOVA will search the current directory and your DOS path and list all of the dictionaries and thesauruses that if finds in the Dictionary: and Thesaurus: list boxes. Highlight the name of the dictionary and thesaurus you wish to use for the next spell check or thesaurus lookup. 80 ____________________________________________________________________ Chapter 14 Command Reference Chapter 14 - Command Reference 81 ____________________________________________________________________ Command Reference This chapter describes each NOVA command. The commands are listed in the same order as they appear on the menus. Many commands in NOVA bring up dialog boxes. On the menus, any command that will bring up a dialog box ends with three periods (...). In this command reference, each dialog box option is listed in the section for the corresponding menu command. A command's complete name includes the name of the menu on which it appears. For example, on the File menu are the New, Open..., and Save commands. In this chapter, those commands will be listed as File New, File Open..., and File Save. Note that the File Open... command ends with three periods. This means that choosing that command will bring up the File Open... dialog box and that in this chapter, the dialog box options for File Open... will be listed in that section. Within each section, the reference lists the following: 1. The complete command name 2. The shortcut key (if any) 3. A description of the command File New Used to clear a window. If the document you are currently editing has unsaved changes, NOVA will ask if you want to save the document. File Open... F3 Used to load a document into the active window. NOVA lists the documents which match the wildcard specification in the Files: edit box. The default specification is *.DOC. You can list documents in another directory or on another drive by selecting the directory or drive in the Other Drives & Directories: list box. Chapter 14 - Command Reference 82 ____________________________________________________________________ Choosing <Enter=OK> opens the document listed in the Files: edit box, or fills the list box with documents which meet the wildcard specification listed in the Files: edit box. Choosing <Esc=CANCEL> returns you to the active window without opening a new document. File Save F2 Used to save a document onto a disk. The document is saved under the name that shows on the title bar. If the document with the same name already exists on the disk or directory, NOVA will rename the existing version with the extension .BAK. If the document you are saving is shown as UNTITLED on the title bar, NOVA will use the File Save as... command to prompt you for a document name. File Save as... Ctrl+F2 Used to save a document onto a disk with a new name. Use this dialog box in the same manner as the File Open... dialog box. When the Save Document As: edit box lists the document name you wish to use, choose <Enter=OK> to save the document. Choose the ASCII Format to save only the text of the document, not the formatting. File Copy... Used to copy a document or other file on disk. This command works just like the DOS copy command, except that you cannot enter wildcards to copy more than one file at a time. Enter the name of the file you wish to copy in the Copy: edit box. Enter the name you wish to copy it to in the To: edit box. Chapter 14 - Command Reference 83 ____________________________________________________________________ File Rename... Used to rename a document or other file on disk. Enter the current name of the file you wish to rename in the Rename: edit box. Enter the new name for the file in the To: edit box. File Delete... Used to delete a document or other file on disk. Enter the name of the file you wish to delete in the Delete: edit box. File Use another style sheet... Used to change the style sheet for the current document. Use this dialog box in the same manner as the File Open... dialog box. When the File: edit box lists the style sheet name you wish to use, choose <Enter=OK>. NOVA will update the character, paragraph, and section formats of the active document to reflect the formatting of the new styles. Styles are stored in the style sheet in the same order they appear in the various Styles: list boxes. Whatever the formatting is for the first style listed in the new style sheet will be applied in place of any existing formatting with the former first style. For example, if the current style sheet's first character style calls for 10 point Helvetica Bold, and the new style sheet's first character style calls for 12 point Times Roman Italic, any characters that were formatted with the first character style will be changed from 10 point Helvetica Bold to 12 point Times Roman Italic. File Save style sheet as... Used to save the existing character, paragraph, and section styles in a new style sheet. Chapter 14 - Command Reference 84 ____________________________________________________________________ Use this dialog box in the same manner as the File Save as... dialog box. When the File: edit box lists the style sheet name you wish to use, choose <Enter=OK>. The newly saved style sheet becomes the current style sheet for the active document. File Change printer... Used to change the default printer. Highlight the name of the printer you wish to use for the next printing. NOVA will remember the name of the default printer and use that same printer until you change it with the Change printer... command. NOVA will list all the printers you installed with the INSTALL program. If the printer you wish to use is not listed, use the INSTALL program to copy the information for the new printer to your working disk. File Print... F9 Used to print the active document. Enter the number of copies to be printed in the Copies: edit box. File Exit Alt+X Used to exit NOVA and return to DOS. If you have saved the changes in any open documents, NOVA exits immediately. If there are unsaved changes, NOVA asks you whether or not you want to save the document. Choose <YES> to save the document, choose <NO> to exit without saving, or choose <CANCEL> to return to the active window. Edit Cut Shift+Del Used to remove the selected text from a document to the clipboard. After text is cut to the clipboard, the Paste command can be used to place it in a new location either in the same document or in another document. Chapter 14 - Command Reference 85 ____________________________________________________________________ Edit Copy Keypad + Used to copy the selected text from a document to the clipboard. After text is copied to the clipboard, the Paste command can be used to place it in a new location either in the same document or in another document. Copied text replaces whatever text was in the clipboard previously. Edit Paste Shift+Ins Used to insert the text in the clipboard into the active document. The text is inserted immediately in front of the cursor. The clipboard text does not change. You can paste text as many times as you like, and the clipboard will be unchanged until you use the Edit Cut or Edit Copy command to replace its contents. Edit Select Word; F8 Used to select the word the cursor is on. If the cursor is on a space, the word immediately before the space is selected. Edit Select Sentence Shift+F8 Used to select the sentence the cursor is on. If the cursor is on a space, the sentence immediately before the space is selected. Edit Select Paragraph Alt+F8 Used to select the paragraph the cursor is on. Edit Select Line Ctrl+F8 Used to select the line the cursor is on. Chapter 14 - Command Reference 86 ____________________________________________________________________ Edit Select All Shift+F9 Used to select the entire document. Format Character... Used to set character formatting. If text is selected, the formatting will be applied to all the selected text. If no text is selected, this command acts as a toggle, and all characters typed after the cursor point will be given the new formatting. Style: Used to select a predefined set of character formats. As each style name is highlighted in the list box, the other character formatting options change to reflect the predefined style. Bold Alt+B Underline Alt+U Word only Select the check box to give the characters the designated formats. Remove the check to clear the format. Position: Select Normal, Italic, Superscript, or Subscript to control the characters' positioning on the line. Italic characters have a forward slant. Superscript characters are placed higher on the line, subscript characters lower on the line. Font: Used to select a printer-specific font and size. saVe style: Used to save a set of character formats as a named style in the current style sheet. Chapter 14 - Command Reference 87 ____________________________________________________________________ Delete Style Used to remove the highlighted style from the current style sheet. Format Paragraph... Used to set paragraph formatting. If text is selected, the formatting will be applied to all the selected paragraphs. If no text is selected, only the paragraph the cursor is in will be given the new formatting. Style: Used to select a predefined set of paragraph formats. As each style name is highlighted in the list box, the other paragraph formatting options change to reflect the predefined style. Alignment Left aligns the lines of the paragraph along the left indent. The right ends of the lines are not aligned. Centered aligns each line between the left and right indents. Justified aligns the lines at both the left and right indents. Space is added between each word so that the line fits exactly between the left and right indents. Line Spacing Single is normally 12 point or six lines per inch, but will be sized to accommodate the tallest character on the line. One and One Half is normally 18 point or four lines per inch, but will be sized to accommodate the tallest character on the line. Double is normally 24 point or three lines per inch, but will be sized to accommodate the tallest character on the line. Custom: is used to enter a specific line spacing in points. NOVA will use this setting regardless of the font size being used. Chapter 14 - Command Reference 88 ____________________________________________________________________ First Line Indent: Used to set the measurement in inches for the amount of space between the paragraph's left indent to the first line's left indent. Enter a positive measurement to indent the first line. A negative measurement (a - precedes the measurement) moves the first line to the left of the rest of the paragraph, as in a hanging indent. Left Indent: Used to set the measurement in inches for the amount of space between the left margin and the left edge of the paragraph. This measurement must be a positive number. Right Indent: Used to set the measurement in inches for the amount of space between the right margin and the right edge of the paragraph. This measurement must be a positive number. Points Before Used to set the measurement in points for the amount of space between the previous paragraph and the start of the selected paragraph. This extra space will be ignored if the paragraph is the first paragraph on a page. Points After Used to set the measurement in points for the amount of space between the selected paragraph and the start of the following paragraph. This extra space will be ignored if the paragraph is the last paragraph on a page. saVe style Used to save a set of paragraph formats as a named style in the current style sheet. Delete Style Used to remove the highlighted style from the current style sheet. Chapter 14 - Command Reference 89 ____________________________________________________________________ Format Modify current section... Format Start new section... Both of these commands are used to set section formatting options. Format Modify current section applies the changed section formatting to the current section, and Format Start new section begins a new section starting with the paragraph the cursor is in. Style: Used to select a predefined set of section formats. As each style name is highlighted in the list box, the other section formatting options change to reflect the predefined style. Page Break Used to control where the section starts on the page. You can choose None to begin the section without making any page break changes. Choose any of the other three radio buttons to begin the section on either the next page, the next even page, or the next odd page. Starting Page Number: Used to set the number to start the page numbering with. The default is for NOVA to begin a document's page number with 1, and start each following section with the current page number. If you want to start a section with a specific number, enter the starting number in the edit box. Otherwise, leave the Starting Page Number edit box blank. Top Margin: Used to set the measurement in inches between the top of the page to the top of the first line of text. Bottom Margin: Used to set the measurement in inches between the bottom of the last line of text and the bottom of the page. Left Margin: Used to set the measurement in inches between the left edge of the page to the beginning of the text lines. Right Margin: Used to set the measurement in inches between the right edge of the page to the end of the text lines. Chapter 14 - Command Reference 90 ____________________________________________________________________ Gutter Width: Used to set the measurement in inches to add to the left margin on odd numbered pages and the right margin on even numbered pages. saVe style Used to save a set of section formats as a named style in the current style sheet. Delete Style Used to remove the highlighted style from the current style sheet. Format Document... Used to set document formatting. Paper Length: Used to set the measurement in inches for the length of the paper. Top and bottom margin measurements set with section formatting are offsets from this number. Chapter 14 - Command Reference 91 ____________________________________________________________________ Paper Width: Used to set the measurement in inches for the width of the paper. Left, right, and gutter margin measurements set with section formatting are offsets from this number. Defaults: Used to set a default set of formats for the document. Each pushbutton brings up the corresponding dialog box for its formatting type. Choose the settings you wish to use for the default and choose <Enter=OK> to return to the Document Formatting dialog box. Title: Subject: Author: Operator: Key Words: Comments: Used to enter document information. Format Header... Format Footer... Used to create or edit headers and footers. Choose which pages you wish the header or footer to appear on by checking the appropriate checkboxes. Enter a measurement for the position in inches. Choose <Edit Header> or <Edit Footer> to edit the header or footer text. NOVA will substitute the current page number for the # character during printing. For example, if you want your header to print out as Reference Guide Page 1 you would enter the following in the header: Reference Guide Page # Search Find... F5 Used to search the document for text that matches the text entered in the Find what: edit box. Chapter 14 - Command Reference 92 ____________________________________________________________________ If you have text selected, NOVA confines the search to the selected text. If there is no text selected, NOVA begins the search at the current cursor position. Whole Word Confines the search to occurrences of the search text which are whole words. Text is considered to be a whole word if it is surrounded by spaces, punctuation marks, or tabs. Exact Case Confines the search to occurrences of the search text that exactly matches the capitalization of the search text you enter in the Find What: edit box. Search Backwards NOVA normally begins its search at the current cursor location and searches forward towards the end of your document. Choose Search Backwards if you wish to search from the current cursor location towards the beginning of your document. If you have selected text, the search is limited to the selected text and this option has no effect. Search Repeat last find... Ctrl+F5 Used to repeat the last search beginning at the current cursor location. The search text and search options remain the same as they were in the previous search. Search Replace... F6 Used to search the document for text that matches the text entered in the Find what: edit box and to replace the found text with the text in the Replace with: edit box. If you have text selected, NOVA confines the search to the selected text. If there is no text selected, NOVA begins the search at the current cursor position. Chapter 14 - Command Reference 93 ____________________________________________________________________ Whole Word Confines the search to occurrences of the search text which are whole words. Text is considered to be a whole word if it is surrounded by spaces, punctuation marks, or tabs. Exact Case Confines the search to occurrences of the search text that exactly matches the capitalization of the search text you enter in the Find What: edit box. Search Backwards NOVA normally begins its search at the current cursor location and searches forward towards the end of your document. Choose Search Backwards if you wish to search from the current cursor location towards the beginning of your document. If you have selected text, the search is limited to the selected text and this option has no effect. Change All Extends the search and replace to the entire document. If you choose this option, NOVA will begin searching at the beginning of the document and will continue to the end of the document, even if you have chosen Search Backwards or have selected text. Confirm Each Replacement Used to ask for confirmation before each replacement. NOVA will stop each time it finds the search text and ask you before it substitutes the replacement text. Choose <Enter=OK> to make the replacement, <NO> to skip this replacement and continue searching, or <Esc=CANCEL> to stop searching. If you turn this option off, NOVA will make the replacement each time it finds the search text without asking you first. Chapter 14 - Command Reference 94 ____________________________________________________________________ Window New Used to open a new text window. You can open a maximum of ten text windows. NOVA will open the new window with no document loaded. The title bar will show the document name as "UNTITLED". You can load a document into the new window by choosing Open... from the File menu. Window Zoom Ctrl+Z Used to change the size of a text window to full screen size. If the window is already zoomed, this command restores the window to its original size. Window Close Ctrl+X Used to remove a text window from the screen. If the window is the only text window open, this command has the same effect as choosing Exit from the File menu. If you have made unsaved changed to the document in the window, NOVA will prompt you to save the document before closing the window. Window Move Used to move the window to a different location on screen. Use the LEFT, RIGHT, UP, or DOWN arrow keys to move the window to the desired new location and press ENTER. Window SizeUsed to change the size of the window. Use the LEFT, RIGHT, UP, or DOWN arrow keys to move the window's borders to the desired new location and press ENTER. Window Dos Shell Ctrl+D Used to run another copy of DOS and give you access to the DOS prompt. To return to NOVA, type EXIT at the DOS prompt and press ENTER. Chapter 14 - Command Reference 95 ____________________________________________________________________ If you are using NOVA on a diskette system, there must be a copy of COMMAND.COM on your NOVA program diskette in order to use this commands. Some programs and DOS commands remain resident in memory when you use them. You should never use these memory resident programs or commands with the DOS Shell command. The DOS commands that are memory resident are ASSIGN, GRAPHICS, MODE, and PRINT. Examples of other memory resident programs are SIDEKICK and SUPERKEY. If you want to run any of these programs or commands while using NOVA, run the program or command before you start NOVA. Window 1-10 Used to switch to another text window. As you open text windows, NOVA gives the window a number and adds both the number and the document name to the Window menu. Options Spell check Ctrl+S Used to check your document for correct spelling. NOVA will by default check the spelling of the current document. If you want to check the spelling of just part of your document, select the text you want to check before issuing the Spell check command and NOVA will limit the spell check to the selected text. If you are using NOVA on a floppy diskette system, NOVA will prompt you to replace the Program diskette with the Dictionary diskette before starting the spell check. NOVA will check the spelling of each word in your document. If NOVA encounters an unrecognized word, it displays a correction dialog box with the following commands: Alternatives: <Replace> Lists the suggested alternative words for the unrecognized word in your document. The first word in the list box is highlighted. If that is the correct word, just press ENTER or choose <Replace> to replace the unrecognized word with the highlighted alternative word. Chapter 14 - Command Reference 96 ____________________________________________________________________ If the first word in the list box is not the correct word, you can scroll through the list using the UP and DOWN arrow keys. Highlight the correct word and press ENTER or choose <Replace> to replace the unrecognized word with the highlighted alternative word. If the correct word is not listed as an alternative, you can type the correct word in the Replace with: edit box and press ENTER or choose <Replace>. <Skip Once> <Skip All> Choose <Skip Once> to ignore the unrecognized word and continue the spell check. If NOVA encounters the same word again in your document, it will stop and present the unrecognized word to you again. You can also choose <Skip All> to ignore the unrecognized word for the rest of the spell check. <Add to Dictionary> Choose <Add to Dictionary> if the unrecognized word is spelled correctly and you wish NOVA to remember its spelling in the future. Options Thesaurus... Ctrl+T Used to look up synonyms for words. NOVA will display a dialog box listing the synonyms. If you are using NOVA on a floppy diskette system, NOVA will prompt you to replace the Program diskette with the Thesaurus diskette before displaying this dialog box. NOVA looks up the word the cursor is on. If the cursor is on a space, NOVA looks up the word immediately before the space. If you have selected text, NOVA looks up the first word in the selected text. If NOVA can't find the selected word in its thesaurus, it will show you a list of words that are alphabetically close to the selected word. You can choose to display synonyms of one of the alternate words, or return to your document. Many words have meanings as different parts of speech. For example, the word WILL has a meaning as both a noun and a verb. In this case, NOVA displays each applicable part of speech in a separate list box. Chapter 14 - Command Reference 97 ____________________________________________________________________ <Replace> Used to replace the selected word in your document with the synonym that is highlighted in one of the parts of speech list boxes. <Look Up> Used to look up synonyms for the synonym that is highlighted in one of the parts of speech list boxes. <Previous Word> Used to view the previous list of synonyms after choosing <Look Up>. Options Environment... Used to control options which take effect every time you start NOVA. After selecting the options you wish to use, choose <Enter=OK> or press ENTER. NOVA will save the information in a file called NOVA.INI in the current directory. The next time you start NOVA, NOVA will look first in the current directory, and then in all the directories listed in the DOS path for the NOVA.INI file. When it finds the file, the options shown in the dialog box above will be set according to the information in the NOVA.INI file. If NOVA can't find the NOVA.INI file, it will use its default settings for these options. Screen rows Used to choose between a screen size of 25 lines or either 43 or 50 lines. You must have an EGA or VGA monitor to use the 43/50 line mode. This option takes effect the next time you start NOVA. Insert/Overtype Used to choose whether NOVA begins in Insert or Overtype mode. Automatic backup Used to control the automatic backup options. Chapter 14 - Command Reference 98 ____________________________________________________________________ Every [....] minutes Saves a backup copy of your document based on a timed interval in minutes. Enter the number of minutes to wait between automatic backups in the edit box. Every [....] keystrokes Saves a backup copy of your document after a number of keystrokes that you specify. Enter the number of keystrokes to wait between automatic backups in the edit box. No automatic backup Disables automatic backups. If you choose either of the automatic backup options, NOVA will periodically save a temporary copy of your work in a file with the same name as your document, but with the extension .TMP. If you exit NOVA normally, NOVA will delete this file. If your system fails for some reason or there is a power outage, you may be able to recover any unsaved changes by opening the .TMP document and then using the Save as... command to restore the document to its original .DOC extension. When you save your document, NOVA always saves a backup copy with the extension .BAK. The automatic backup options are in addition to this normal backup. Reopen previous document Opens up to ten documents when you start NOVA. When you quit NOVA, the names of the documents you had open are saved. If you select the Reopen previous documents check box, NOVA will open the documents you had open when you last used NOVA. This option takes effect the next time you start NOVA. Use EMS and hard disk for virtual memory Used to enable or disable the use of EMS and hard disk space for virtual memory. Using virtual memory allows you to edit documents much larger than the 640K that DOS gives you. Chapter 14 - Command Reference 99 ____________________________________________________________________ Choosing this option will make NOVA run slightly slower, so if you normally edit smaller files, you should not choose this option. This option takes effect the next time you start NOVA. Dictionary: Thesaurus: Used to select the dictionary and thesaurus NOVA will use for the next spell check or thesaurus lookup. NOVA is available with dictionaries and thesauruses in several languages. NOVA will search the current directory and your DOS path and list all of the dictionaries and thesauruses that if finds in the Dictionary: and Thesaurus: list boxes. Highlight the name of the dictionary and thesaurus you wish to use for the next spell check or thesaurus lookup. Help Index... Used to view a list of help topics. Highlight the topic you want help with and press ENTER, or click the <Enter=OK> pushbutton. In the NOVA Help Index dialog box, the <F1=HELP> pushbutton brings up the topic "How to use help", which gives basic information on using the NOVA Help system. Each help topic is displayed in the NOVA Help dialog box. The upper left corner of the NOVA Help dialog box shows you the name of the current topic. Some topics have more help text than can fit in the NOVA Help dialog box. If that is the case, as in the example above, the upper right hand corner of the NOVA Help dialog box will tell you how many pages there are for the current topic and which page you are currently viewing. The help screens are organized in pages, and the pages are organized in the same order as the menus. For example, the help for File Save consists of three pages. Just as Save As follows Save on the File menu, the help for File Save As follows the last page of help for File Save. To view the next help screen, click on the <Pg Dn=NEXT> button or press PAGE DOWN. To view the previous help screen, click on the <Pg Up=PREV> button or press PAGE UP. Chapter 14 - Command Reference 100 ____________________________________________________________________ If a command has a shortcut key, it is listed on the help screen for that command. Help Keyboard Commands... Used to view the help topic on keyboard commands. Help How to use help... Used to view the help topic giving basic information on using the NOVA Help system. Help About NOVA... Used to display information about Nova-1 Software Co. and the NOVA word processing program.